Substitute / Supply Plan
Cover teacher info-and-plan frame.
A Substitute / Supply Plan template is a structured one-page frame that classroom teachers fill in ahead of time so any relief teacher can walk in and run the day smoothly. It captures essential information — seating charts, daily schedule, behaviour expectations, key student notes, and lesson outlines — all in clearly labelled boxes. Teachers keep a printed copy in their desk drawer and update it at the start of each term, meaning a supply teacher never has to hunt for information or improvise routines. The template suits primary and secondary settings alike. Homeroom teachers use it before planned absences such as professional development days or field trips; it is equally valuable stored for unplanned sick days. Because every section is blank and print-ready, the teacher tailors it to their exact class context rather than squeezing details into a generic form.
Learning objectives
- Give supply teachers an immediate overview of class routines and expectations
- Document key student needs, medical alerts, and behaviour support strategies
- Outline lesson plans in enough detail for a non-specialist to deliver them
- Reduce anxiety for students by ensuring familiar structures are maintained
- Save the classroom teacher time when returning from absence
- Create a reusable frame that can be updated each term with minimal effort
How to use this template
- Download and print the template, or open the PDF digitally on your device.
- Complete the class overview section: grade, subject, timetable, and roll procedure.
- Fill in the lesson-by-lesson schedule with activities, resources needed, and timing.
- Add student-specific notes such as medical conditions, IEP adjustments, or buddy pairs.
- Store the completed plan in a labelled folder on your desk and update it each term.
Classroom & home ideas
- Pair the plan with a pre-packed 'sub tub' containing printed activity sheets so the supply teacher is fully resourced.
- Ask a reliable student helper to be named on the plan as a class guide for the relief teacher.
- Use the blank schedule section to map a calm, routine-heavy day rather than introducing new content.
- Attach a seating plan diagram to the back of the printed template so name-learning is instant.
- Share a digital version with your team leader or year-level coordinator so cover can be arranged remotely.
Skills & curriculum links
Frequently asked questions
How often should I update my substitute supply plan?
Refresh it at the start of each new term, or whenever your class composition, timetable, or key routines change significantly.
Should I include lesson content or just routines?
Include both. A brief lesson outline with the resource location is enough for a supply teacher to deliver the session confidently without guessing.
Can I use this template for a full week of absence?
Yes — print one copy per day of absence and label them clearly, or add a second page with a day-by-day overview for multi-day cover.
Is the template suitable for specialist subjects like PE or Art?
Absolutely. The blank sections let you specify equipment locations, safety rules, and the exact activities relevant to any specialist lesson.
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