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School Year Rollover

School Year Promotion & Data Rollover Tool

End-of-year chaos, solved. Automated student promotions, intelligent data archival, and one-click class rollovers — transition to the new academic year in hours, not weeks.

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Automated promotionsData preservationZero data loss
School leadership team reviewing operations and performance across their learning community.

What this solution brings together

Clear, connected tools that support the real work of your learning community.

Student Promotion

Popular

Bulk promote students to next grade level with customizable rules. Handle exceptions, retentions, and conditional promotions with ease.

Class Transitions

Move entire classes or individual students between grades, sections, and streams. Maintain enrollment history throughout.

Data Archival

Archive previous year's data while keeping it accessible for reference. Grades, attendance, and behavior records preserved permanently.

Graduate Processing

Process graduating students with certificate generation, transcript finalization, and alumni record creation.

Rollover Settings

Carry forward curriculum assignments, timetables, and class configurations. Customize what rolls over vs. resets.

Validation Checks

Pre-migration validation ensures no orphaned records, missing grades, or incomplete enrollments before year-end.

A simple path forward

Start with the workflow you need now and expand at a pace that fits your school.

  1. 01

    Run Pre-Migration Checks

    System validates all records, identifies incomplete data, and flags any issues that need resolution before migration.

  2. 02

    Configure Migration Rules

    Set promotion criteria, define exceptions, and choose what data carries forward vs. archives.

  3. 03

    Execute Migration

    One-click migration with real-time progress tracking. Students promoted, graduates processed, records archived.

  4. 04

    Verify & Activate

    Review migration results, make adjustments if needed, then activate the new academic year.

A calmer way to work

See what changes when disconnected tasks become one shared workflow.

Without KiwiBee

  • Weeks of manual data entry
  • Spreadsheet chaos
  • Lost historical data
  • Errors in student placements
  • No audit trail

With KiwiBee

  • One-click automated migration
  • Structured validation and checks
  • Permanent searchable archives
  • Rule-based accurate promotions
  • Complete migration history log

KiwiBee solutions

Ready to move this work forward?

Tell us how your school works today and we will show you the KiwiBee path that fits.

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