Financial Management

Complete School Financial Control

Handle staff contracts, payroll, student billing, and leave management in one integrated system. Multi-currency support and automated calculations save hours every month.

Multi-currency supportAutomated payrollDigital contracts
KFinance — Billing & Invoices×
www.kiwibee.com/finance
Finance · Demo Organization
Mon
MB
Finance Overview
October 2025 · 557 student accounts
+8.4%
Revenue
$48.2k
-12%
Outstanding
$6.8k
+3%
Collected
94%
+2.1%
Payroll
$32.1k
Recent Invoices
October 2025
24 this month
Invoice
Parent
Date
Amount
Status
#INV-4201Chen FamilyOct 10$1,240
Paid
#INV-4202Patel FamilyOct 11$980
Paid
#INV-4203Lee FamilyOct 12$1,540
Pending
#INV-4204Kim FamilyOct 5$860
Overdue
#INV-4205Sharma FamilyOct 13$1,200
Paid
Revenue Trend
Last 6 months
MayJunJulAugSepOct
AI Insight
4 accounts at risk
Kim Family is 7 days overdue. Send gentle reminder via parent portal.

Key Features

Everything you need to transform how you work

Staff Contract Management

Core

Create and manage employment contracts with full-time, part-time, hourly, and temporary options. Track signatures and generate appointment letters automatically.

Teaching Hours Tracking

Popular

Monitor weekly timetable hours, cover teaching, and monthly summaries. Instantly see who's under, within, or over contracted hours.

Leave Management

Complete leave request workflow with finance approval, multiple leave types, calendar visualization, and automatic cover teacher assignment.

Payroll Processing

Generate salary slips, manage deductions (tax, insurance), track bonuses, and support multiple currencies. Payment method tracking included.

Student Billing

Generate invoices, track payments, set up payment plans, and manage payment methods. Complete invoice history for every student.

Discounts & Vouchers

Create discount categories, sibling group discounts, and generate voucher codes. Track voucher usage and manage billing modes.

04 / How It Works

How It Works

Get started in just a few simple steps

— 01 —

Set Up Staff Contracts

Define contract types, salaries, and pay frequencies. Upload templates and track signatures digitally.

— 02 —

Track Hours & Leave

Monitor teaching hours automatically from schedules. Process leave requests with approval workflows.

— 03 —

Process Payroll

Calculate salaries based on hours, deductions, and bonuses. Generate payslips and track payments.

— 04 —

Bill & Collect

Generate student invoices, apply discounts, and track payment status. Send automated reminders.

Without KiwiBee / With KiwiBee

Before & After

See the difference KiwiBee makes

— before
Without KiwiBee
  • Spreadsheets for contracts
  • Manual hours calculation
  • Paper leave requests
  • Separate payroll software
  • Manual invoice creation
— after
With KiwiBee
  • Digital contract management with e-signatures
  • Automatic hours tracking from schedules
  • Digital workflow with approvals
  • Integrated payroll with teaching data
  • Automated billing with payment tracking

Ready to get started?

Join thousands of educators using KiwiBee to work smarter.